The role of a CEO Executive Assistant at BruntWork
Our client is looking for a highly organized, proactive, and detail-oriented CEO Executive Assistant to support the CEO of a growing construction and manufacturing organization. This role serves as a trusted partner to executive leadership, helping manage communications, priorities, follow-ups, scheduling, research, and administrative operations.
The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and keeps executives focused on high-value business activities.
Schedule
- Monday – Friday, 8:00 AM – 5:00 PM Central Time, with 1 hour unpaid break (40 work hours per week)
Responsibilities
Executive Communications
- Manage and organize the CEO’s email inbox
- Prioritize communications based on urgency and importance
- Draft professional email responses for review and approval
- Respond to routine correspondence when authorized
- Track outstanding communications and follow-up requirements
- Maintain organized email folders and filing structures
- Ensure critical communications are never overlooked
Executive Task & Priority Management
- Maintain and manage the CEO’s master task list
- Track action items, deadlines, and ongoing priorities
- Monitor commitments and follow up on delegated tasks
- Maintain dashboards and tracking systems for open initiatives
- Ensure projects remain on schedule and stakeholders remain accountable
Follow-Up Coordination
- Maintain a structured follow-up system across customers, vendors, subcontractors, consultants, lenders, and other stakeholders
- Track pending proposals, approvals, documentation requests, permits, insurance certificates, deliveries, and project milestones
- Proactively follow up to ensure commitments are completed on time
Meeting Coordination & Preparation
- Schedule meetings and manage executive calendars
- Prepare agendas and supporting documentation
- Gather contracts, proposals, estimates, reports, and project information
- Summarize previous discussions and provide meeting context
- Document meeting notes, decisions, and action items
Executive File & Document Management
- Maintain organized electronic filing systems
- Manage customer, vendor, project, contract, and operational records
- Ensure consistent file naming conventions and document organization
- Maintain easy access to critical business information
Relationship Management
- Coordinate communications with customers, vendors, subcontractors, engineers, architects, lenders, insurance providers, government agencies, and business partners
- Schedule appointments and maintain professional follow-up communications
- Support relationship management initiatives on behalf of the CEO
Travel & Logistics Coordination
- Coordinate flights, hotels, rental vehicles, conference registrations, and travel itineraries
- Manage executive travel logistics and confirmations
- Coordinate route planning and scheduling when needed
Research & Administrative Support
- Conduct research on vendors, software solutions, equipment, services, industry events, and business opportunities
- Compile findings into concise executive summaries
- Support special projects and business initiatives as assigned
Requirements
- Minimum 3+ years of Executive Assistant or senior administrative support experience
- Experience directly supporting business owners, executives, or leadership teams
- Exceptional organizational and time-management skills
- Strong written and verbal English communication skills
- High level of professionalism, discretion, and confidentiality
- Ability to manage multiple priorities with minimal supervision
- Strong attention to detail and follow-through
Preferred Software Experience
- Google Workspace
- Microsoft 365
- Outlook and Google Calendar
- Microsoft Teams
- Zoom
- Slack
- Trello, ClickUp, Asana, or Monday.com
- Adobe Acrobat
- DocuSign
- ChatGPT or AI productivity tools
- Dropbox, Google Drive, or OneDrive
Ideal Candidate Profile
- Anticipates needs before being asked
- Takes ownership and follows through on commitments
- Highly responsive and dependable
- Comfortable working independently
- Strong problem-solving abilities
- Excellent at managing executive priorities and deadlines
- Maintains professionalism under pressure
- Skilled at keeping leaders organized and focused
Success Measures
- CEO never misses important meetings, deadlines, or commitments
- Follow-ups occur consistently without prompting
- Executive communications remain organized and responsive
- Electronic records are accurate and easy to access
- Administrative workload is reduced for leadership
- Priorities are tracked and executed efficiently
- Leadership can focus on strategic growth and operational oversight
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note
Please click the “Apply” button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
To learn more about BruntWork visit their website
Please let BruntWork know you found this job position on Remote Career Africa as a way to support us to continue providing you with quality remote jobs
Always read and understand the full job requirements before you apply
