Creative Virtual Assistant

The role of a Creative Virtual Assistant – Photography & Album Design Support at 20four7VA

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a detail-oriented and creative Virtual Assistant to support a growing photography business with album design and backend workflows.
This role is primarily focused on creating and managing photo albums using structured processes and templates, while also assisting with light marketing and website updates over time.
The ideal candidate is organized, tech-savvy, and has a strong eye for visual structure and detail. This is a long-term, part-time opportunity with room for growth as the business expands.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

1. Album Design & Photo Workflow (Primary Focus)

• Access and download pre-selected client photo galleries
• Design photo albums using Pixellu Smart Albums
• Apply predefined templates and layouts
• Organize images by event segments (ceremony, reception, portraits, etc.)
• Export and finalize album files accurately
• Upload completed albums to printing or ordering platforms
• Follow step-by-step production workflows and SOPs

2. Ordering & Production Support

• Prepare album orders after training and approval
• Upload designs to production partners
• Conduct quality checks before final submission
• Coordinate with the client to confirm specifications

3. Marketing & Website Support (Secondary)

• Assist with social media scheduling and posting
• Make basic website updates (e.g., Showit or similar platforms)
• Support small creative or administrative marketing tasks

4. General Administrative Support

• Follow documented workflows and checklists
• Maintain accuracy and consistency across tasks
• Communicate proactively with the client
• Adapt to new tools and processes as needed

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Prior experience as a Virtual Assistant, Admin Assistant, or Creative Support role
• Strong attention to detail and ability to follow structured processes
• Comfortable using digital tools, file systems, and online platforms
• Organized, reliable, and self-directed
• Willingness to learn new tools and software

PREFERRED QUALIFICATIONS

• Experience with Pixellu Smart Albums or similar design tools
• Background in photography, creative services, or visual workflows
• Familiarity with website builders (Showit preferred)
• Experience supporting small businesses or solo entrepreneurs

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

• Pixellu Smart Albums
• Pixieset
• Showit
• Instagram

Work Schedule

• Contracted Hours per Week: 10 Hours
• Scheduled Working Days: Monday through Friday
• Daily Working Time: EST, Flexible.

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!

To learn more about 20four7VA visit their website

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