The role of an Executive Assistant at BruntWork
Schedule
– Part-time (20 hours/week) Monday to Friday 4 hours per day. 12:00 – 16:00 GMT 0+ (Icelandic time).
Role Overview
You will act as the right hand to the founder, supporting administrative, operational, and workflow-related tasks. Your primary goal is to keep the business running smoothly by organising workflows, supporting content and client operations, and freeing up time for high-priority tasks.
Key Responsibilities
- Organise documents and data, including files, spreadsheets, project records, and client information using Google Workspace and Notion.
- Maintain the CRM and client pipelines using Monday.com (or similar), tracking clients, projects, tasks, and follow-ups.
- Automate and streamline workflows using tools such as Make.com or Zapier, including recurring tasks, data flows, reminders, and notifications.
- Use AI and productivity tools (e.g., ChatGPT) for drafting emails, summarising notes, creating templates, and basic content support.
- Coordinate projects and tasks by tracking progress, updating statuses, maintaining to-do lists, and ensuring deadlines are met.
- Support content and operational workflows, including scheduling, content formatting, documentation assistance, and client onboarding.
- Handle confidential information with professionalism and discretion.
Requirements
- Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
- Experience using Notion for project/task management, documentation, or data organisation.
- Familiarity with Monday.com CRM (or an equivalent CRM/project management tool) and comfort managing pipelines, client data, and tasks.
- Experience with workflow automation tools such as Make.com or Zapier.
- Comfortable using AI or generative-AI tools for drafting, summarising, content support, or rapid research.
- Excellent organisational skills, proactive mindset, and ability to work independently while maintaining smooth operations.
- Strong written and verbal communication skills, with a high level of discretion in handling business and client information.
- Ability to prioritise work, manage multiple tasks, and adapt to changing requirements in a remote environment.
Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job
To learn more about BruntWork visit their website
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