The role of a Executive & Personal Virtual Assistant at 20four7VA
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A senior operations professional working within a luxury private community in Dubai is seeking a dedicated Executive & Personal Assistant VA to help organize both his professional workload and day-to-day personal administration.
The Executive & Personal Virtual Assistant will support email and inbox management, calendar coordination, meeting scheduling, reporting, follow-up, reminders, and general executive administration, while also assisting with selected personal tasks such as bookings, service coordination, and scheduling.
The goal is to give the client a dependable right-hand resource who can take ownership of recurring administrative work and help him stay focused on higher-value operational responsibilities.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Executive & Administrative Support
- Manage and organize professional email inboxes
- Draft routine email responses for review or sending
- Flag urgent messages, outstanding actions, and items requiring attention
- Maintain professional and personal calendars
- Schedule and coordinate meetings
- Maintain reminders, priorities, and follow-up items
- Assist with recurring reporting and presentation preparation
- Support general executive administration as needed
- Help ensure important tasks and commitments do not fall through the cracks
Personal Assistance
- Coordinate selected personal appointments and bookings
- Assist with services such as transportation, cleaning, deliveries, and other day-to-day arrangements
- Use client-approved apps and accounts such as Careem when access is provided
- Coordinate with personal suppliers or service providers when appropriate
- Assist with travel or lifestyle-related arrangements as needed
Reporting & Document Support
- Assist with formatting recurring reports and presentations
- Work from existing templates, brand standards, and style guidelines
- Use client-provided AI tools such as ChatGPT to support report preparation when appropriate
- Maintain organized files and supporting information
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Previous Executive Assistant, Personal Assistant, or senior administrative support experience required
- Email and calendar-management experience required
- Microsoft Outlook / Microsoft 365 experience strongly preferred
- Strong written English required
- Meeting scheduling and follow-up experience required
- PowerPoint and Excel experience preferred
- Experience supporting a senior executive strongly preferred
- Experience handling both business and personal responsibilities is a plus
IDEAL CANDIDATE PROFILE
- Highly organized and dependable
- Previous executive or personal assistant experience
- Proactive and comfortable working independently
- Strong written and spoken English
- Able to prioritize across both work and personal responsibilities
- Strong follow-through and attention to detail
- Comfortable supporting a senior professional with a fast-moving schedule
- Discreet and trustworthy with confidential information
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Microsoft Outlook
- Microsoft 365
- Microsoft PowerPoint
- Microsoft Excel
- WhatsApp
- ChatGPT / AI Productivity Tools
- Calendar & Scheduling Platforms
Work Schedule
- Contracted Hours per Week: 20 Hours
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: Dubai / UAE Time TBD
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
- Contracted Hours per Week: 20 hours/week
- Daily Working Time: Dubai / UAE Time TBD
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English
- ACCENT PREFERENCE: Level A-C (Strong Written and Spoken English Required)
- REGION PREFERENCES: Any
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
To learn more about 20four7VA visit their website
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