The role of an Office Admin assistant at BruntWork
Role: Office Admin (Finance & Operations Support)
Schedule: Full-Time (40 hours per week)
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM Central Time
Company Overview
A fast-growing international e-commerce and distribution business operating across multiple regions with a lean, process-driven operational structure. The company works closely with third-party CPA, bookkeeping, and HR providers and is seeking strong administrative support to maintain organized financial workflows and operational efficiency.
Role Overview
We are seeking a highly organized and detail-oriented Office Admin to support financial operations, documentation workflows, and internal coordination processes.
This role serves as a critical administrative link between internal teams and external service providers, ensuring that invoices, payment records, payroll-related documentation, and operational records are processed accurately and on time.
Key Responsibilities
Financial & Payment Administration
- Track and verify daily payments, ensuring all transactions are accurately recorded for management approval
- Maintain and update payment tracking sheets, categorizing invoices as paid or outstanding
- Retrieve, process, and archive invoices from Oracle NetSuite
- Upload invoices and supporting documentation to CPA and accounting platforms
- Support financial record organization and payment visibility across departments
Payroll & HR Administrative Support
- Control and enter employee timesheets into HR/payroll systems
- Support payroll preparation workflows through accurate data entry and tracking
- Coordinate documentation between HR, bookkeeping, CPA, and operational teams
Operational & Administrative Coordination
- Create daily B2B orders and share them with the Operations team for fulfillment and shipment processing
- Maintain organized digital records and documentation archives
- Support day-to-day administrative workflows following established SOPs
- Ensure documentation is audit-ready and accessible when required
Requirements
- Previous experience in office administration, finance support, bookkeeping support, or operations coordination
- Experience working with ERP systems, preferably Oracle NetSuite
- Strong attention to detail, particularly when handling invoices, payment records, and financial documentation
- Excellent organizational skills with the ability to manage multiple workflows simultaneously
- Strong written communication skills for coordinating with internal teams and external providers
- Ability to work independently with minimal supervision in a remote environment
- Familiarity with Excel, Google Sheets, and office productivity tools
Highly Regarded Skills & Experience
- Experience supporting e-commerce, distribution, or operational businesses
- Familiarity with bookkeeping or payroll support processes
- Experience coordinating with external CPA, HR, or bookkeeping providers
- Understanding of invoice management and payment tracking workflows
- Experience working within SOP-driven operational environments
Scope
- Full-time administrative support role focused on finance and operational coordination
- Support internal teams and third-party providers with accurate documentation workflows
- Maintain organized records and financial tracking systems
- Assist with payment visibility and operational order coordination
- Contribute directly to operational efficiency and financial organization
- Opportunity for long-term growth within a rapidly expanding international business
To learn more about BruntWork visit their website
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